Financial Administrator

SUMMARY

Under the direction of Finance Department Leadership provides administrative, technical, bookkeeping, and budgeting support to the Finance Department.

 

Essential Functions

Performs general administrative duties, including but not limited to electronic filing and retention, scheduling, and communications from Finance throughout the Authority.

Maintain and organize the files in the Accounting Drive to ensure day-to-day activities of the Finance Department are stored appropriately.

Support staff during Annual Financial Audits ensure documentation is retrieved timely and accurately

Administrative responsibilities of the Authorities’ corporate credit card program.

Order, track, and reconcile corporate cards and user transactions via online platform to ensure accuracy of charges and authorizations of amounts with documentation provided by card holders.

Assist Account Payable department with monthly reconciliation of credit card charge on bank statement vs. General Ledger Accounts.

Perform quarterly audits of all card holder accounts to ensure compliance of the Authorities Corporate Credit Card Policy 

Responsible for maintaining and updating the annual Finance departmental budget to ensure spending request (training, travel, meeting cost, contract, etc..) align with budgeted amounts.

Assist with setting up vendor files, attach checks with remittance copies and file the vouchers.

Assist with monthly utilities consumption reporting.

Assist with tagging of Fixed Assets inventory at the Central Office Cost Center.

Open and sort confidential mails for the Finance and Executive Departments.

Coordinate and Maintain inventory of confidential files in offsite storage and assist with converting files electronically.

 

OTHER DUTIES AND RESPONSIBILITIES

Complies with applicable job-related local, state, and federal regulations

Meets or exceeds applicable job-related HUD performance standards particularly PHAS

Responsible for safety while performing all facets of job and observes all Housing Authority safety procedures, as well as all local, state, and federal safety laws and regulations

Promotes positive customer relations and Teamwork environment

Performs other duties as assigned

 

EDUCATION, EXPERIENCE AND/OR CERTIFICATION

Junior College Associate Degree or equivalent. College level coursework

Two – four (2-4) years related work experience.

 

REQUIRED KNOWLEDGE SKILLS AND ABILITIES

Organizational and time management skills

Must understand on-line banking platforms (card payment and account balances) in an Administrative role.

Demonstrated advanced computer literacy including knowledge of Word, Excel, PowerPoint, Teams, Google Docs. and related applications

Ability to perform accurate mathematical functions

Ability to write and proofread materials for accuracy

Demonstrated attention to detail

Demonstrated punctuality and reliability

Ability to produce clear, accurate and timely reports

 

EQUIPMENT AND SYSTEMS OPERATED

Personal computer and peripherals

Standard office equipment

 

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed.  The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job will be considered.